Open source property management system php

Gitpod Ready-to-Code

Online Rental Property Manager (ORPM)

ORPM (Online rental property manager) screencast

Online rental property manager (ORPM) is a free open source app.It allows you to manage landlords, rental properties, units, applications, leases and tenants. Add all details related to the tenants, i.e. references, rental history, employment history and income overview.

ORPM was created using AppGini.So you can easily customize it to add/remove details or any extra functionality to fit your own requirements. ORPM is a responsive, multi-user web-based application that you can access from your PC, tablet, mobile or any other device.

Features

  • Manage applicants and tenants.
  • Add, search and manage applications and leases.
  • Manage applicants/tenants rental history, employment history and other references.
  • Manage landlords, properties, and units.
  • Reports (created by Summary Reports plugin for AppGini):
    • Applicants by status review how many new applicants vs. tenants vs. previous tenants do we have.
    • Applications/leases over time review the growth of leases and applications over time.
    • Applications/leases by property review the growth of demand for each property over time.
    • Leases by property over time review the growth of actual leases for each property over time.
    • Lease value by property over time check the monthly rental revenue for each property and its growth over time.
  • Efficient management of applications status through mass update of multiple applications.
  • Quickly view leases starting and ending each month through a calendar view — also allows adding and editing (created by Calendar plugin for AppGini).

This application was created using AppGini,and therefore it shares the features of any AppGini application as well, including:

  • Responsive Bootstrap apps that work beautifully on any device.
  • Support for multiple users and user groups, with easy-to-configure per-table permissions.
  • Quick and advanced search.
  • Export your data to CSV to work on them in Excel or other spreadsheets.
  • Import already-existing data from CSV files through a powerful import wizard.

Disclaimer: AppGini itself is not an open source application,but: 1. applications generated by AppGini can be distributed as open source with anylicense of choice. 2. You don’t need to install AppGini in order to use this app.

Installation

This is a PHP/MySQL web application that you run from a browser. You can install it either locallyon your own PC, or to a web/intranet server.

1. Try the live demo

  • We provide a live demo with sample data here
  • You can access the demo as a guest user, with read-only access to data.
  • You can also access the demo using the following credentials:

    • Username: demo
    • Password: demo

    The above credentials allow browsing the sample data with read-only access,as well as adding new data, with full access (view, edit, delete). Data addedthrough the demo account is automatically removed periodically to preventcluttering the demo app.

2. Trying it out using Gitpod (requires a github account)

This application is ready to run within the Gitpod IDE.This will allow you to try the application out and develop it for your needs.All you will need is a web browser. Do not use this in production!!!

Launch private demo on Gitpod

The app would take a couple of minutes to launch.Afterwards, you’ll see the welcome screen of the app in the right part of the window, where you can start the setup wizard.When prompted to enter the database name, database username and datatbase password, you should enter appgini for all.

Gitpod is intended for previewing the app only, and is not suitable for use in actual production environments.

3. Installing to a PC

System requirements

This application can be installed on Windows, Linux and MacOS. Before installing,you should have the following software set up and running:

  • A webserver (Apache, IIS, nginx, … etc)
  • PHP 7.0 or higher.
  • MySQL 5.6 and above; or MariaDB 10 and above.

If you don’t have the above software installed, we recommend installingXampp latest version.

Installation steps

  1. Download the latest release as a zip file.(Click the Source code (zip) link down the page).

  2. Extract the contents of the zip file. Then copy the contents of the app folder into a folder inside your document root.For Xampp on Windows, this is usually C:xampphtdocs(more info about how to find your ‘document root’).

  3. In your web browser, go to: http://localhost/app-folder/(change app-folder to the name of the folder inside your document root where you extracted the zip in step 2).

  4. You should now see the setup wizard in your browser. Just follow the steps!
    The setup wizard

4. Installing to a web/intranet server

System requirements

This application can be installed on both Windows and Linux servers.Before installing, make sure your server has the following software:

  • PHP 7.0 or higher
  • MySQL 5.6 and above; or MariaDB 10 and above.

Make sure your have access to a MySQL/MariaDB database.You might need to set up one in your server control panel.Please refer to your server documentation or the technical support staff for help on this if needed.

If your server has cPanel installed, here is ascreencast explaining how to install your application using cPanel.

Installation steps

  1. Download the latest release as a zip file.(Click the Source code (zip) link down the page).

  2. Extract the contents of the zip file. Then upload the contents of the app folder to a folder inside your server document root.This might be a folder named public_html or /var/www/html or something else, based on how your server is set up(ask your server admin if you need help on that).

  3. In your web browser, visit http://server.com/app-folder/(change server.com above to the actual domain name or IP address of your server,and change app-folder to the name of the folder inside your document root whereyou uploaded the files in step 2).

  4. You should now see the setup wizard in your browser. Just follow the steps!

Customization

This application was created using AppGini. This means you can easily customize it byopening the included AXP project file in AppGini. Examples of possible customization you can do from there include:

  • Changing the application theme.
  • Adding more fields to existing tables, or entirely new tables to fit your use cases.
  • Changing the options/behavior of any table/field in your application.
  • For more details, check the AppGini tutorials.

You can also perform more advanced customization, like adding reports,changing validation rules, adding business logic, … etc. through hooks.Please refer to the AppGini hooks documentationfor more details.

Contributions to this project are always welcome 🙂

Real estate property management is a tedious task simply because of the lengthy checklist involved. Landlords need to regularize a property’s timely inspection before listing it for rent, process tenant management, collect payments, record incidents, and so on.  

Real estate properties were managed manually till a few years back. . However, this model is not feasible in the 21st century. Inadequate tenant verification and financial recording, time-consuming administrative tasks, and constant tenant-landlord miscommunication are some of the challenges.

Real estate property management software is a digital-first solution for all landlords and property managers. It addresses the need for a complete, rounded answer to essential property management needs. It helps streamline their business, and build excellent relationships with their clients.

This blog is a gateway to understanding the free and open source Real Estate Property Management Software available in the market. It highlights the critical benefits, features, usage, best practices, trends, and customer-centricity of the online real estate property management tools. So, what are you waiting for? Read on below to gauge the best free and open source real estate property management software.    

Trends in Real Estate Property Management

Real estate property management is undergoing a revolution of sorts. Real estate property management solutions are getting innovative by offering multiple technical enhancements and functionality previously unseen with the world moving to a digital model. Some of the biggest trends in real estate property management are as follows: 

  • Rise of Automation – Payment reminders, tax notifications, maintenance alerts, and other administrative procedures are simple to do and need minimal human assistance. 
  • Application Integrations – Third-party software additions and extensions increase the core functionality of the real estate property management tool (e.g. landlord-tenant instant communication)
  • Verification Tools – Rather than just rely on manual verifications, real estate property management software offers digital verification of tenants through social and public IDs. It helps landlords narrow-in on tenants with clean financial and personal records reject those with a history of rental problems.
  • Property Management Analytics – A deeper insight into how leased property is performing for the landlord and how best to improve tenant retention or property preference
  • Virtual Tours and Leasing – Prospective tenants can look the property up on real estate platforms, and landlords can facilitate a virtual screening/display of the property to ensure tenants act quickly and efficiently if they need the real estate property. 
  • Seamless Payments – Advancements is digital payment platforms that ensure a secure, robust, convenient, and rapid method to transact directly between tenants and landlords on the real estate platform itself

In a recently published study, 45 percent of property managers cited ‘residents’ as top priority – reducing the importance of profitability, and efficiency for the first time ever. This shows the changing market conditions and the importance thrust on good renters. Furthermore,72 per cent  property managers are seeing their teams work better remotely, leading to expert level services without comparise from anywhere. Finally, 44 per cent of property managers polled in the study believe their customers feel happy, safe, and believing in the capability of their landlords or managers, especially after using good property management software.

Trends in real estate software management

What is Real Estate Property Management Software?

Real estate property management software helps businesses and individuals alike create value and elevate performance. Real estate property software is a suite of digital tools, applications, and features which collectively help landowners or landlords list and rent, maintain and inspect real estate property in the most efficient manner possible. 

The real estate management software solution combines automation, easy to use interfaces, application integrations for enhanced features, and enterprise-grade security. Besides, these features real estate property management solutions offer a centralised document storage hub, a dedicated portal for owners to create, modify and execute property actions, and manage multi-property tenants without leaving their office. A secure payments gateway also helps owners accept rent and advances via the online real estate property management software, optimizing landlords’ working.        

Ensuring Safety via Deployment of Real Estate Property Management Tools

Customer safety is a top priority in the real estate property management industry. Real estate property software inducts several features that verify tenant details and, simultaneously, insure the property. 

  • Tenant Screening and Verification – Renting properties ensures a source of income for the landlord. Therefore, the type of tenant renting the property is critical. Tenants must be compliant with house rules, as the safety of property is vital. 
  • Tenant Credit Net – The renter must have a good credit history. The economic safety of the landlord is critical. The tenant credit checker completes this process for the landlord. 
  • Document Storage – Regulation via user access authentication to important lease agreements is an absolute necessity. Enterprise-grade security of stored documents and an uncompromisable messaging platform is also vital for the tenant-landlord relationship’s security. 
  • Safety of Transactions – All financial transactions between tenants and landlords must be secure to prevent sensitive financial accounts information leakage. All real estate property management software is safe enough to prevent hacking, snooping, and data leakage.        

customer satisfaction with real estate property management

Customer Satisfaction and Well Planned Real Estate Property Management Solutions

The best real estate property management solutions create customer value on both sides of the table – landlords and tenants. The software helps owners list verified and detailed rental listings on platforms. Rental listings are rich, each with their interactive images, real-time price listings, etc. The necessity to involve real estate agents and negates the aspect of the commission. 

It also cultivates leads for the landowners and helps engage prospective tenants with built-in Customer Relationship Management (CRM) tools. These online real estate property management software features often improve leads and offer to engage both parties on the platform in an initial exchange of information. The software Offers Tenants and Landlords the chance to tour a property before shortlisting virtually – which saves time, money and effort. 

Tenants also benefit from real estate property management software. All direct conversations with the landlord or property holder reduce miscommunication chances and increase trust thanks to recording the messages.  Also, automation of rent reminders on a particular date ensures the tenants always know when the amount is due. The landlords need not constantly ring-up or turn up at renters’ accommodation. Most real estate property software also links with payment gateways to facilitate the smooth and transparent transfer of funds, smoothening the entire rent collection process.

Best Real Estate Property Management Software Features

Real estate property management software is indispensable to users owing to the following features: 

Cost saving features of real estate property management software

Advantages of Real Estate Property Management Software

Real estate property management systems have quickly become indispensable to landlords looking at quick churn of property and extracting the maximum value out of tenant relationships. Some of the most significant advantages of real estate property software are as follows: 

Advantages real estate property management software    

Are There Viable Free and Open Source Real Estate Property Management Software in the Market?

The real estate property management software market is replete with terrific options that provide the balance between price, deployment, and features offered. Let us take a closer view of the free and open source real estate property management software segment below the options available. 

Comparison Chart of theTop 7 Free and Open source Real Estate Property Management Software

comparison table of real estate property management software

* Free trials

OpenMAINT is a free and open source of real estate property management software. It comes under the umbrella of a Computerized Maintenance Management System (CMMS). Providing complete solutions for all company assets’ economic, logistical, and maintenance activities, OpenMAINT is an online real estate property management tool that assures users of secure data storage and a workflow analytics engine to optimize process flow. Email notifications are inbuilt, while CSV data import and exporting tools are present in the open source real estate management solution. The software’s open source nature enables customizations of several aspects, while automation benefits optimal process execution. Visualized data reports are a significant advantage for strategic decision making, while there are dedicated self-service portals for landlords and tenants. Also available are barcode and QR code identifiers, while there remains an audit trail to record process changes.  

open maint real estate management software

Source – OpenMAINT 

The outstanding features of OpenMAINT are: 

  • Document storage
  • Online payments
  • Owner portal
  • Property Inspections
  • Property accounting
  • Rental listings
  • Tenant screening

Property Matrix is an open source real estate property management software. The Online real estate property management tool promises an easy to use interface, integrated with zero cost and secure payment options. The software is easily customizable, with users’ preference to decide payment structures, property pages, and reports, besides other fields. The real estate property management system offers comprehensive document management tools, ranging from document scanning to electronic signature. A central communications hub helps bring tenants, landlords, and other stakeholders onto one platform. Dedicated property portals also help users evaluate property and landlords to post rental openings. A vital advantage of the open source real estate management solution is its capability to produce automated, customized reports and perform other administrative tasks.      

Property Matrix real estate software

Source – Property Matrix

The standout features of  real estate property management software Property Matrix are:

  • Document storage
  • Online payments
  • Owner portal
  • Property Inspections
  • Property accounting
  • Rental listings
  • Tenant screening

ManageCasa is a free property management software with real estate property management features. It includes support for listing and hosting multiple properties – for small, medium, and large scale enterprises. It has a dedicated landlord and tenant portal and support for online transactions and financial audit ledgers. The real estate management software solution handles secure file and task management while an inbuilt messaging tool facilitates dialogue between landlord and tenant. ManageCasa supports unlimited users, and the online real estate property management tool promises mobile application support with easy property document management. 

Managecasa real estate property management software

Source – Managecasa

Managecasa has the following real estate property software features: 

  • Document storage
  • Online payments
  • Owner portal
  • Property Inspections
  • Property accounting
  • Rental listings
  • Renters Insurance
  • Tenant screening

Innago is a free real estate property management software. Right away, it promises automated communication and reminders – rent, maintenance, lease/rent agreement expiration, etc. The real estate property management solution supports all property types for listing, while the firm also promises companies customizable software forms and process flows. Innago assures users of secure data management and electronic signatures for important documents. If you are looking for real estate property software that has Quickbooks integrations and mobile application-based lease signing, then you are in the right place. It also has automated eviction checks and a transparent tenants hub – for maintenance and rent requests. 

Innago real estate property management software

Source – Innago

Innago’s feature-laden online real estate property management tool includes: 

  • Document storage
  • Online payments
  • Owner portal
  • Property Inspections
  • Property accounting
  • Rental listings
  • Renters Insurance
  • Tenant screening

Rentec Direct is a free trial based real estate property management software. The real estate property software firm offers free support and top-class operational features such as – a dedicated owners portal, maintenance and order tracking, and independent product microsites. The real estate property management system integrates with several leading payments platforms for secure, online transactions (including Quickbooks), while lead generation helps landlords attract and retain the best tenants. The software comes preloaded with the best in class e-filing accounting system – 1099-MISC – while document storage and sharing are readily feasible. The free real estate property management software automates several tasks – rent increases, rent reminders, and ledger synchronization. 

Rentec Direct Real Estate Property management software

Source – Rentec

Rentec is renowned for having the following real estate property management software features: 

  • Document storage
  • Online payments
  • Owner portal
  • Property Inspections
  • Property accounting
  • Renters Insurance
  • Tenant screening

Onsite Rental Property Manager is a free-trial based real estate property management software. The online real estate property management software comprises a tenant portal, where renters or leasers can place maintenance requests and make rent payments. This real estate property management system also has an online application tool that is easy to integrate into online listings. If you require real estate property software with a  dedicated communications setup, secure document storage, and proper billing and invoicing, look no further than Onsite Rental Property Manager. This real estate property management solution links multiple administrators and tenant reports through automation, gives landlords a clear insight into property management and offers a postcard printer. The platform is easy to use thanks to its rental terms administrator, user authentication measures, and paperless reporting. 

Onsite real estate property management software

Source – OnSite Real Estate Property Manager

The outstanding features of OnSite Real Estate Property Software are as follows - 

  • Document Storage
  • Online Payments
  • Owner Portal
  • Property Accounting
  • Renters Insurance
  • Tenant Screening

Property Manager Cloud is a free-trial based real estate property management software. The software is not only easy to use but promises an eco-friendly and paperless document storage setup. Users will find the real estate property software easy to use through its user interface. It also supports the fluid onboarding of tenants, a dedicated communication platform, and property income analytics tools. This real estate property management software comes equipped with a property lease creator, automated rent collections through secure payment portals, and free support. 

Property Manager cloud

Source – Property Manager Cloud 

The features that make Property Manager Cloud a viable solution are: 

  • Document storage
  • Onboarding
  • Online payments
  • Owner portal
  • Property Inspections
  • Property accounting
  • Rental listings
  • Renters Insurance
  • Tenant screening 

The market for free and open source real estate property management software is vast, as seen via the list above. They have a variety of deployment models, features, and accessibility options. One software that gives good competition to all open source real estate management solutions, free real estate property management software, and premium real estate management solutions is Buildium. Let us look a closer look at the real estate property software below. 

Buildium is an Open API, trial-based real estate property management software. The online real estate property management software allows easy integration of essential data with multiple applications. The real estate property software offers to manage numerous properties across the United States from a centralized dashboard. The online real estate property management software supports four different properties. Also, it provides all the traditional tools for real estate property management, viz. rental analytics, maintenance tracking, 1099 e-filing, streamlined onboarding, rental insurance eLease management, and much more.

Buildium real estate management software

Source – Buildium

Buildium is renowned for the following real estate property management software solution features: 

  • Document storage
  • Online payments
  • Owner portal
  • Property Inspections
  • Property accounting
  • Rental listings
  • Tenant screening

Conclusion     

A recent study highlighted the steep upward curve that Property Management Software, often called Proptech, is likely to witness. It includes a 5.2 per cent growth rate Y-o-Y from 2020, while the industry’s value was an estimated $1.58 billion last year. Another study indicated that 31 per cent of property managers polled highlighted a need to increase efficiency, while 45 per cent wanted their real estate to grow more profitable. But critically, only 23 percent deemed crystal clear communication an absolute priority. The above factors, coupled with changing market dynamics, make real estate property management software the perfect solution for the digital era. 

Please give us your valuable feedback on any of the software mentioned above if you have used them previously. Tell us how much you liked our article in the comments section below. 

Is your organization looking to purchase real estate property management software specifically? GoodFirms helps you make the right choice with our detailed Buyer’s Guide on real estate property software. Use GoodFirms’ comprehensive Software Directory to find the ideal software solution to answer your organization’s every need. 

Written by Jane