How to transfer hosting in google meet

Host Management is available to all Google Workspace Editions. When Host Management is turned on, meeting hosts can use the following safety features:

  • Chat lock
  • Present lock
  • Audio lock
  • Video lock
  • End meeting for everyone
  • Mute everyone

Follow along with the co-host rollout.

Some Workspace editions can use Host Management to add up to 25 co-hosts to their Google Meet meetings. 

Eligibility

The following Workspace editions can add co-hosts: 

  • Business Standard
  • Business Plus
  • Essentials
  • Enterprise Starter
  • Enterprise Essentials
  • Enterprise Standard
  • Enterprise Plus
  • All Workspace for education editions

Important:

  • Based on your Google Workspace edition, Host Management might be on or off by default. Host Management can be turned on or off from inside a meeting. Workspace Admins can set up defaults for their domain.
  • Participants must be in the meeting to become a host. Classroom meeting hosts can make teachers co-hosts before a meeting.
  • Co-hosts can turn Host Management off. Only the main host can re-enable Host Management for all other hosts.
  • Participants can’t be appointed or removed as co-hosts from Breakout Rooms. Participants must return to the main room to be granted hosting privileges.
  • Only the main host receives meeting info, like attendance reports or polling details, but can share meeting info with other co-hosts.
  • Host Management settings are saved for any recurring meetings or meetings that re-use the same meeting code. Appointed co-hosts will need to be re-appointed for any recurring meetings.
  • We recommend you turn on Host Management settings before you use Breakout rooms. Settings for Host Management can’t be changed after Breakout rooms are live. This prevents the designation of co-hosts who can run Breakout rooms or use meeting safety features.
  • For meetings with host management switched off, anyone inside your organization can record a meeting. To allow anyone outside your organization to record a meeting, you must promote them to a co-host.  If host management is on, only the main host and promoted co-hosts can record a meeting.

Share Meeting Artifacts with co-hosts

Certain Google Meet features generate Meeting Artifacts, which:

  • Are automatically shared with the primary meeting host.
  • Include Meet recordings, attendance reports, polling reports, and other documents etc.

If you want co-hosts to get Meeting Artifacts, you must:

  • Have Host Management turned on before somebody can be added as a co-host.
  • Add them as co-hosts when you set up or edit the event in Google Calendar.
  • Select the artifact sharing checkbox when you add co-hosts in Google Calendar.  

Important:

  • If you promote someone to a co-host during an ongoing meeting, they won’t get Meeting Artifacts for that particular meeting. You must add them as a co-host when you set up or edit the event in Google Calendar.
  • If a participant’s co-host status is removed during the meeting, they still get Meeting Artifacts. They won’t receive artifacts for any future meetings that use the same code.
  • Co-hosts added to a series of ongoing meetings get Meeting Artifacts for future meetings that use the same code.
  • For Google Classroom meetings, all co-teachers are recognized as co-hosts and automatically get Meeting Artifacts. Their co-host status can’t be removed within Google Classroom. 
    • If a user is removed as a co-teacher, they no longer receive meeting artifacts.

 

To add co-hosts and share Meeting Artifacts: 

 

Important: You can only do this on a computer. 

  1. On your desktop browser, go to Google Calendar.
  2. Click the event or meeting you want to add a co-host to.
  3. From the pop-up menu, click Edit event .
    • If your event doesn’t have a meeting attached, click Add Google Meet video conferencing.
  4. Click Video call options 
  5. In the pop-up menu, turn on Host Management .
  6. On the left, click Co-hosts People Tab.
  7. Check the box next to “Call artifacts are shared with the host and co-hosts you add here.”
  8. Add participants as co-hosts.

Add a co-host before a meeting starts

Important: We highly recommend that you add a co-host before the meeting starts.

Add a co-host to a new meeting

  1. On your desktop browser, go to Google Calendar. 
  2. At the top left, click Create.
  3. In the drop down, select Event.
  4. Add meeting guests.
    • If your event doesn’t have a meeting attached, click Add Google Meet video conferencing.
  5. Click Video call options .
  6. In the pop-up menu, turn on Host Management .
  7. On the left, click Co-hosts People Tab.
  8. Enter the names of the participants you want to add as a co-host.
  9. Select their names from the drop down.
  10. Click Save from within the pop-up menu.
  11. To save the Google Calendar event, click Save

Add a co-host to an existing meeting

Important: You’ll have to be the creator of the meeting to make this change. If somebody else created the meeting then either they can add you as a co-host or transfer the meeting to you before you add co-hosts.

  1. On your desktop browser, go to Google Calendar.
  2. Click the event or meeting you want to add a co-host to.
  3. From the pop-up menu, click Edit event .
    • If your event doesn’t have a meeting attached, click Add Google Meet video conferencing.
  4. Click Video call options .
  5. In the pop-up menu, turn on Host Management .
  6. On the left, click on Co-hosts People Tab.
  7. Enter the names of the participants you want to add as a co-host.
  8. Select their name from the drop down.
  9. Click Save from within the pop-up menu.
  10. To save the Google Calendar event, click Save.

Use Host Management in a meeting

Turn Host Management on or off

  1. On your computer, go to meet.google.com.
  2. Join a meeting.
  3. At the bottom right, click Host controls .
  4. From the side panel that appears, switch on Host management .
  5. To switch off, click Host Management and then Turn it off Toggle Off.

Add or remove a co-host

  1. In a meeting, at the bottom right, click Show everyone People Tab.
  2. From the “People” tab, find or search the participant’s name.
  3. Next to their name, click Menu and thenGrant host controlsAdd people and bots.

Once the new co-hosts are granted hosting privileges, the Host controls icon appears at the bottom of their screen.

What to Know

  • You can only change ownership of a Google Meet event in Google Calendar on your PC or Mac.
  • Select a meeting in Google Calendar and select Options > Change owner.
  • Find the person you’d like to make a host and click Change owner. They will get an email with a link and become the host once they accept.

This article explains how to change the host of a meeting in Google Meet. Transferring ownership from one host to another can be helpful if you created the meeting but can’t attend or if another attendee will be leading the event. 

It’s currently only possible to change hosts on a PC or Mac computer. The Change owner option is unavailable on the Google Calendar apps for Android and iPhone.

How Do You Change the Host in Google Meet?

Meeting owners in Google Meet have more controls than other participants, such as blocking screen sharing or chats or removing attendees from the meeting. Unfortunately, you can no longer change the host once a meeting has started. It can only be done before the meeting using Google Calendar (you must have scheduled it in Google Calendar as well).

Here’s how to do it on your desktop computer:

You must have an existing Google Account to be a Google Meet host. You can’t change ownership to someone unless they are using a Google account.

  1. Open Google Calendar and click on the meeting from the grid. If you haven’t yet scheduled a meeting in Google Meet, choose your desired date and time and click Add guests > Save to make the event a Google Meet meeting automatically.

  2. Click Options (three vertical dots) in the top right of the event window.

    Options in Google Calendar scheduled meeting

  3. Click Change owner.

    Change Owner in Google Calendar event

  4. Type the name of the person you’d like to make a host. Google should autofill the details if the person is in your contacts, but you may need to enter their full name or email address manually.

    Finding a person to make host in Google Calendar

  5. Click their name in the name field and then click Change owner.

    Change Owner in Google Calendar event

  6. The meeting’s ownership will change once the attendee accepts the transfer by clicking a link in their email.

Why Can’t I Reassign Who Is Hosting in Google Meet?

If you’re unable to change hosts in Google Meet, it’s because you’re using a mobile device or your Google permissions don’t allow for it.

If you’re using a personal Gmail account, you can only change hosts on desktop using Google Calendar. However, Google’s paid Workspace accounts greatly expand the Host Management tools. 

The most significant change is that you can assign up to 25 co-hosts in a meeting. This capability is available with the following Workspace editions:

  • Business Standard
  • Business Plus
  • Essentials
  • Enterprise Essentials
  • Enterprise Standard
  • Enterprise Plus
  • Any Workspace for education editions

Desktop

If you have a Workspace account and would like to add co-hosts to your meeting, follow these steps on a desktop computer:

  1. During a meeting, click Meeting Safety in the bottom right.

  2. Switch on Host Management.

  3. Navigate back to the main meeting screen and click Show everyone in the bottom right.

  4. Click the People tab and locate a participant’s name.

  5. Next to their name, tap Menu (three vertical dots) > Grant host controls.

Android and iPhone

If you have a Workspace account and would like to add co-hosts to your meeting, follow these steps from your Android or iOS smartphone:

  1. During a meeting, tap Menu (three vertical dots) > Meeting safety.

  2. Switch on Host Management.

  3. Tap the meeting name in the top left of the screen.

  4. Tap the People tab and locate a participant’s name.

  5. Next to their name, tap Menu (three vertical dots) > Add as co-host.

FAQ

  • How do I remove someone from Google Meet if I’m not the host?

    Go to the People tab. Next to the person’s name, select More > Remove from meeting. If you’re the host, select End meeting for all to remove everyone.

  • How do I get host controls on Google Meet?

    Go to Menu (three dots) > Settings > Host Controls. From here, you can control who can send chat messages, who can share their screen, and more.

  • How do I record on Google Meet?

    To record on Google Meet, select Menu (the three dots) > Record meeting. When you’re done, go to Menu > Stop recording. Recordings are saved in the Meet Recordings folder in your Google Drive.

  • How do I change my background on Google Meet?

    To change your Google Meet background, select Menu (three dots) > Change background. To change it back, go to Menu > Change background > Turn off backgrounds. You can blur your background before or during a meeting.

Written by Jane