Best open source asset management system

Data is the most critical and the most valuable asset organizations maintain. Collected in real-time, an effective data gathering system should tell you everything you need to know about the current direction, health, and state of your business. Yet, many businesses have a blind spot when it comes to the assets and property they currently hold.

Having a picture of your business that is complete and up-to-date is an essential part of management, maintenance, and future growth. Without knowing your current shape or size it’s effectively impossible to plan for future scaling and growth. When it comes to creating this picture—asset tracking software is a tool that more than carries its weight.

The first step to maximizing your organization’s efficiency is effectively managing its assets. The right software solution should integrate into your existing workflows, provide a data dashboard to visualize your firm, and work to ensure you can effectively maintain all necessary resources.

High-quality asset tracking software prevents poor decision-making when it comes to your internal resources. In both short and long-term use, it’s a solution that will eliminate resource scarcity and boost your financial performance with efficiencies and savings you didn’t even know you needed to make.

Here, we’ve compiled a list of the 8 best free and open-source asset tracking software packages to be considered for use in your firm. Each solution has a set of features and benefits well worth considering before making a choice to move your business forward.

Starting by taking a look at the fundamentals of high-quality asset tracking software and what makes a good solution for your firm, we’ve created a guide that should help you understand which choice is right for you and how to go about incorporating it into your existing workflows.

What Makes good Asset Tracking Software?

Asset tracking, in its simplest form, is simply a written record of your company’s existing assets. A notebook and pen are the minimal necessary tools for keeping tabs on your accounts manually. Upgrading to a spreadsheet would present a notable improvement, but there are even more practical, effective, and efficient ways to work now available.

The automated tools available today can make tracking and reporting on assets in real-time a key part of how a business runs. Capable of forecasting the future needs of a business and scaling up or down to any possible degree, current software solutions are creating efficiencies and capabilities that were unheard of even 20 years ago.

Implemented well, effective asset tracking software should be capable of providing a real-time picture of what’s happening at every level of your business.

IT Asset Management is an up-and-coming business practice that all the leading companies and businesses are employing across the globe. It helps a corporation or a company manage its assets in information technology across various businesses in the organization. The risk management, inventory management, and contractual and financial duties of an asset are connected by the software to control the lifecycle of the assets.

If you are a business owner with a small business or a large corporation, you should consider investing in an IT Asset Management software. It would help automate several back-office jobs saving your money and resources.

We have cherry-picked the Top open-source IT Asset Management software on the market today. Let us dive in and take a deeper look.

Best IT Asset Management Software: [Free/Paid]

👍 Asset Tracking Software

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1) ServiceDesk Plus – Best end-user interaction solution

ManageEngine ServiceDesk Plus is an IT Asset Management solution with over 100,000 users around the globe. ServiceDesk Plus streamlines your IT service requests to help you deliver exemplary service. Furthermore, the custom templates let users choose desired services from the self-service portal with relative ease.

#1 Top Pick

ServiceDesk Plus ServiceDesk Plus

5.0

Deployment: Cloud, On-premises

Support Platforms: Cloud, Windows, and Linux

Free Trial: 30-days Free Trial

Visit ServiceDesk Plus

Features:

  • Instantly compiles a list of all business assets and IT services
  • Minimum effort is required to customize templates to fit your needs.
  • Showcase service catalog to end-users anywhere and at any time in the self-service portal
  • Automatic request assignment to the respective technicians to guarantee completion on time.
  • You can associate SLAs, tasks, and multistage approvals to make work easier for technicians at the service desk.

👍 Pros👎 ConsAllows users to create service requests and track them on the go.No space for an expected timeline.Enables transparency by keeping end-users informed about every stepYou can only contact customer support is to raise an online incident, even in times of emergencyMakes collaborations hassle-free by defining tasks and task dependencies clearly.User-friendly interface with crucial data entry points laid out in an organized manner.

Pricing: Standard subscription is $10/agent/month. Professional is $21/agent/month. The Enterprise subscription is $50/agent/month.

Free Trial: 30-days Free Trial

Visit ServiceDesk Plus

2) ClickUp – Taking team productivity to the next level

ClickUp is one of the best asset management tools that help bring each and every aspect of your organization under one umbrella. It helps reduce time spent updating business details in various applications.

#2

ClickUp ClickUp

4.9

Deployment: Cloud

Support Platforms: Windows, Mac, Android, and Linux

Free Trial: Free basic version with limited features.

Visit ClickUp

Features:

  • Vast selection of array templates to suit all of your needs.
  • Makes importing documents from other applications hassle-free.
  • You can now sort your tasks by projects for ease of maintenance.
  • Searching for a specific task is made extremely simple by the advanced filters.
  • Allows sync with Google Calendar to help you keep better tabs on project timelines and deliverable deadlines.

👍 Pros👎 ConsPerfect all-in-one solution for teams.While ClickUp is perfect for small teams, its per-user payment scheme makes it costly for bigger teams.Helps you to track collaborative projects with easeSteep learning curve.Excellent team management aide as it helps assign tasks with just a click of the mouse.The developers roll out new updates now and then with more innovative features.

Pricing: Unlimited tier costs $5/agent/month. The next tier is Business. It costs $12/agent/month. Business Plus plan costs you $19/agent/month.

Free Trial: Free basic version with limited features.

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3) Monday – Best for business collaborations

Monday is an innovative software that helps you easily collate all your works, projects, and processes under one work OS. Everyday routine work can be automated by Monday, and this will help you focus on what counts instead of doing the same thing every day.

#3

Monday.com Monday.com

4.8

Deployment: Cloud

Support Platforms: Windows, Mac, Android, and Linux

Free Trial: Yes- Up to 10 users

Visit Monday

Features:

  • Monday can be integrated with any other tool used to manage assets.
  • Provides a shared workspace that enables easy collaboration across different teams.
  • Supports integration of LinkedIn, DropBox, Google Drive, Outlook, and many other day-to-day applications you use for business purposes.
  • Allows integration of any CRM software.
  • Regulate the workflow as per your need.
  • Gain a high overview of all the processes with the help of the virtual dashboard.

👍 Pros👎 ConsConsiderably cheaper than their competitors.The sensitive data migration process is cumbersome and slow.Opportunity to integrate numerous third-party applications.A lack of options to hide unused processes leads to a cluttered workspace.Highly interactive user interface.Great for collaborative projects.

Pricing: Basic subscription is $24/month for 5 people. The standard subscription rate is $30/month for 5 people. The Pro subscription costs $16/month for 3 people.

Free Trial: Yes- Up to 10 users

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4) Smartsheet – Best fit for multi-operation businesses#

Smartsheet offers an impressive set of collaborative capabilities. It comes equipped with a unique combination of core capabilities coupled with pre-built templates and premium addons.

Furthermore, you can connect the enterprise ecosystem with Smartsheet Connectors and other resourceful integrations.

#4

Smartsheet Smartsheet

4.7

Deployment: Cloud

Support Platforms: Windows, Mac, Android

Free Trial: 30-days Free Trial

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Features:

  • It can function solely as a project management platform.
  • It could be tweaked to do task tracking.
  • Helps automate parts of the workflow.
  • Allows collection and import of information from any web form.
  • It can even be used as a CRM app.

👍 Pros👎 ConsEndless powerful customization options.Requires a companion software that increases the price for each added service.Supports web form inputs.A real-time page update is not present.Offers automated workflows.Enables proofings and approvals.

Pricing: The Pro plan is $7/user/month. The range of this plan is 3-25 people. The Business plan is $25/user/month or $300/user/month.

Free Trial: 30-day free trial.

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5) AssetExplorer – Best web-based solution

AssetExplorer by ManageEngine is an ITAM (IT Asset Management) software that works on a web-based platform. It helps keep track of all the assets within your business network. It also enables you to monitor and manage hardware and software assets.

#5

AssetExplorer AssetExplorer

4.5

Deployment: Cloud

Support Platforms: Windows, Android and iOS

Free Trial: 30-days Free Trial

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Features:

  • Ensure compliance with the software license.
  • Comprehensive cost evaluation of an asset.
  • One-stop solution for management of the complete lifecycle of an IT asset.
  • Ability to purchase and track orders.

👍 Pros👎 ConsBrowser-based with Cloud-hosting.Remote control tools are limited. Moreover, they only work on Windows and Mac.Asset support that is VM-based.A single module of a much larger system might not be able to support the workings of a small team or office.Familiar user interface (Windows style).Allows Relationship mapping of assets.Competitive pricing.

Pricing: Contact Customer Care for Pricing

Free Trial: 30-days Free Trial

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6) Spiceworks Help Desk – Best budget IT solution

Spiceworks Help Desk allows you to get basic ticketing and reporting done with considerable ease. Employees can use the self-service portal, and this is one of its most unique features. Spiceworks has a free tailor-made version for startups and other smaller organizations.

Spiceworks Help Desk

Features:

  • Provides an innovative plug-in that allows you sophisticated analysis.
  • Ticket collaboration lets you share issues with a trusted peer.
  • Completely free of cost.

👍 Pros👎 ConsGreat functionality in terms of internal ticketing.Does not support social media links.A plug-in for smart reporting.Has no chat support.

Pricing: Free to use. Advanced features require a paid subscription.

Free Trial: Free Basic version.

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7) Atlassian’s JIRA Service Management – Enterprise-focused IT Management Solution

Atlassian Jira is a specialized ITAM that enables the unifying of different workforces. It is specially designed to streamline workflow, process, and functionality. Initially called JIRA Help Desk, the software was renamed Atlassian’s JIRA Service Management after significant changes in ownership led to the software broadening its horizons comprehensively.

Atlassian's JIRA Service Management

Features:

  • It offers exclusive Halp technology that enables fast and easy ticketing.
  • An incident management tool in the form of Opsgenie.
  • ThinkTilt helps make ProForma, the same technology that JIRA uses to create smart forms.

👍 Pros👎 ConsThree agents can avail free plans.Customers require third-party addons if they wish to access JIRA through social media channels.Brand new integration options for messaging channels.Integrating with different services would snowball your subscription rate.No-code or low-code intelligent forms can be created.

Pricing: The Standard plan is $7.50/user/month. The Premium plan comes at $14.50/user/month. To know the Enterprise plan cost, you need to contact customer care.

Free Trial: Free Basic version.

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8) Asset Panda – Handle Physical Assets with ease

Asset Panda is a tool best known for helping merge IT assets. The tool offers a slew of features, including audit, cost tracking, serial number of network devices, workflow customization, and cost tracking.

Asset Panda

Features:

  • It is useful in managing large inventories of physical assets.
  • Keeps track of shipping, storage, and workflow logistics.
  • Customize the interface based on the views and needs of your organization.
  • Abundant video tutorials to walk you through the various features of the software.

👍 Pros👎 ConsThe software has free iOS and Android applications that can be downloaded by scanning a barcode.Network asset discovery feature is missing.Image, video, voice recordings, and customization support.Does not support offline mode in the mobile apps.Field mapping is available with CVS import which can be customized.

Pricing: The price of Asset Panda is $1500/year for 500 assets.

Free Trial: 7 days

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9) SolarWinds Web Help Desk – Troubleshoot client’s issues in a jiffy

SolarWinds is the perfect combination of IT asset management tool and helpdesk software. Its ease of use and user-friendly interface make it one of the easiest ITAMs to use. The software works with web-based platforms and Cloud storage.

SolarWinds Web Help Desk

Features:

  • Keeps comprehensive track of your software and hardware assets.
  • Comes in two different forms of deployment – on-premise and Cloud-hosted.
  • The renewal fee for every year after the first year is less than half of the initial purchase fee.
  • Easy scheduling with a comprehensive track of scheduling history.

👍 Pros👎 ConsThe entire setup process takes less than 4 hours.No built-in depreciation.Large texts and buttons make for easy navigation.Lacks comprehensive license management feature.Support is provided in the form of web-hosted solutions.

Pricing: The on-premises version starts its pricing from $700/agent/year. The cloud-hosted version starts from $795/agent/year.

Free Trial: 14- Days

Visit Web Help Desk

10) Nifty – Taking project management to the next level

Nifty is an asset management software designed to manage, communicate, and collaborate on projects and tasks in a single place. It offers customizations, milestones, and a lot of other features. It is a very reliable software for businesses across the globe.

Nifty

Features:

  • Provides access to Controls/Permissions complete with an activity dashboard allowing activity tracking.
  • Allows approval process control.
  • Enables budget management along with business process automation.
  • Offers separate client portals to easy client interaction.
  • Provides customization options on dashboards, forms, and templates.

👍 Pros👎 ConsAllows inviting teammates and clients for collaborations easily.Limited options for direct integration.One of the best SAAS tools in the market.There is no refund policy in place if you wish to stop availing of their services beforehand.Amazing User Interface with multiple customization options.Allows comprehensive progress mapping of tasks and projects.Perfect features with respect to price points.

Pricing: The Starter plan comes at $39/month for up to 10 members of a team. The Pro plan is $79/month for up to 20 members of a team, and $124/month is the cost of the Business plan for up to 50 team members.

Free Trial: Free version that supports two projects.

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11) Freshservice – Best solution for multi-platform businesses

Freshservice offers efficient service delivery and correlates your cloud infrastructure and on-premises assets. The software also builds a multi-source CMDB (Configuration Management Database) for all your software, hardware, and SaaS. That apart, the CMDB auto-updates and can manage infrastructure across on-premises and cloud environments.

Freshservice

Features:

  • Provides a unified asset lifecycle management.
  • It has innovative analytics and automation processes.
  • Helps you track your infrastructure with both downstream and upstream dependencies.
  • Keeps inventory of IT or non-IT assets across various businesses in the organization.
  • Maintains a unified record of your software licenses and business contracts.

👍 Pros👎 ConsEasily fulfills the needs of IT and non-IT staff.Does not support the integration of a lot of third-party software.Automation tools help maintain an excellent IT database.Provides no option to auto-logout.Asset filter helps segregate network devices based on status, tag, asset type, and more.A straightforward web interface makes for good user interaction.

Pricing: The Blossom plan starts at $19/agent/month. The next tier is Garden. It costs $49/agent/month. Estate subscription costs $79/agent/month. The final tier is Forest. Its cost is $99/agent/month.

Free Trial: 12-days

Link: https://freshservice.com/features/it-asset-management

FAQ:

❓ What does IT asset management include?

IT asset management is the process that ensures that an organization’s assets are maintained, upgraded, deployed, and disposed of as and when necessary. In other words, it is the process that keeps a comprehensive track of the intangible as well as tangible assets of an organization.

👉 What are the Best IT Asset management tools?

Following are the Best IT Asset Management tools:

⚡ What are the types of IT asset management?

The different types of IT asset management are:

  • Fixed Asset Management
  • Financial Asset Management
  • Digital Asset Management
  • Infrastructure Asset Management
  • Enterprise Asset Management
  • IT Asset Management

💻 What purpose does the practice of IT asset management serve?

The main purposes of IT asset management are:

  • Timely disposal of assets
  • Save money by tracking assets
  • Comprehensive control over the IT environment
  • Asset lifecycle management organization

🚀 What are the risks in IT asset management?

There are five major risks in IT asset management.

  • They are -Improper operation
  • Asset management systems that are not fully optimized
  • Under/over maintenance
  • Lax risk management
  • Being oblivious to the assets

🌟 What do you mean by asset management life cycle?

The asset management life cycle denotes the series of procedures taken to optimize the use of the asset.

🏅 What is the difference between CI and an asset?

A CI and an Asset both are important in all financial decisions. But a CI is always configurable, and an asset might or might not be configurable.

💥 What are the three primary types of assets?

Assets are usually typecast in three separate ways.

They are –

  • Physical Existence
  • Convertibility
  • Usage

🔒 What is IT asset inventory?

IT asset inventory means the list of assets that belong to an organization and support them in making financial decisions.

❗ What are the primary functions of an IT asset tracking software?

The five primary functions of a good IT asset tracking software are:

  • Planning
  • Operation
  • Acquisition
  • Maintenance
  • Disposal

✅ What are the five stages of the life cycle management of an asset?

The five key steps of life cycle management of an asset are –

  • Acquire
  • Plan
  • Maintain
  • Use
  • Dispose

❓ What is an asset management policy?

The policy companies take to acquire, tag, document, use properly, and eventually dispose of an asset is known as asset management policy.

🌟 Why Should you Invest in IT Asset Management Software?

Effective asset data management is paramount for businesses of any size if they want to keep generating revenue, and asset management software lets you do that. We will list six reasons why we believe you should invest in a good IT Asset Management Software.

  • Cost control and asset accountability
  • Effective maintenance planning
  • Real-time asset tracking
  • Ensure compliance
  • Asset register accuracy improvement
  • Greater revenue generation

If you are a business owner with a small business or a large corporation, you should consider investing in an IT Asset Management software. It would help automate several back-office jobs saving your money and resources.

Written by Jane