Asset maintenance management system open source

Gone are the days when maintenance management software was only available to enterprise companies with huge O&M budgets. Today, businesses that don’t have the budget for paid software subscriptions can seek out open-source maintenance management software options.

Over the past several years, work order software providers have transitioned from clunky, onsite hardware to affordable, cloud-based platforms. The result? Small businesses can now enjoy the same capabilities—creating digital work orders, cataloging asset data, tracking spare parts, and monitoring time and cost metrics—without the hefty price. 

Maintenance management software increases productivity and improves operations by centralizing tools, processes, and schedules involved in running preventive maintenance (PM) programs. Mobile CMMS software providers like MaintainX offer full-stack solutions designed to help operational managers reduce downtime, extend equipment lifecycles, and enhance supply-chain control. 

Are you wondering what your best free options are for keeping tabs on equipment maintenance?  If so, you’re in luck! Below we’ve compiled a list of the best free and open-source maintenance management software packages currently available. Before we dive into our recommendations, let’s take a closer look at open-source maintenance management software. 

What Is Open-Source Maintenance Management Software? 

open source maintenance management software

Open-source software (OSS) is developer-distributed software intentionally published with source codes to allow users to modify program functionality at no cost. 

Programmers can make changes to open-source software, including fixing bugs, improving features, enhancing usability, and applying various customizations. 

The Open Source Initiative (OSI) is a global authority on OSS and develops the criteria for classifying software as open source. For a software product to be considered open source, its license must include all of the following user rights:

  • Zero restrictions on redistributions
  • Source code must be included in the software package
  • Freedom to modify and make improvements to the software
  • Freedom to study how the software works
  • Freedom to use the software for any purpose 

With that said, open-source maintenance management software is a form of open-sourced software built for O&M task automation. Essentially, it’s a computerized maintenance management system (CMMS) that doesn’t require any corporate licensing for usage. 

OSS allows users to modify the software to meet their unique needs without incurring high costs. Typically, you can set up and implement open-source software without much help. 

Also, for those who do need help, online public software repositories and user communities are sometimes available with useful information and support. Not surprisingly, open-source vendors rarely offer support for their non-licensed codes.  

Is There a Fee for Using Open Source Software? 

Many people use open-source software and free software interchangeably. But it’s important to note that open source and free are not synonyms. While open-source maintenance management software products are generally free, the entire software package isn’t necessarily free.

As explained by How-to Geek, the term “free” refers to user freedoms provided by open-source software. However, different types of licenses are used with open-source software, some of which are only available for a fee. 

Still, as previously mentioned, you don’t have to blow your budget on proprietary work order software to effectively manage your maintenance operations.

The 4 Best Free Maintenance Management Software

Without further ado, here are the top free-of-charge maintenance management software solutions: 

1. MaintainX

Maintenance Management SoftwareMaintainX Maintenance Management Software

MaintainX is a cloud-based CMMS platform that offers unlimited work orders, asset cataloging, parts inventory, and team communication. You can customize a limited number of work order templates, maintenance checklists, and standard operating procedures with the provider’s free plan. 

Key features of MaintainX’s free plan include the ability to create, assign, and monitor work orders; catalog an unlimited number of asset entries; send team messages via chat; and make customizable API integrations with your organization’s pre-existing software programs (e.g., facility management ERP).

MaintainX is available on desktops and mobile apps for both Android and iOS devices. The software’s paid version provides advanced functionality for the lowest entry-level price in the marketplace at $10 per user/monthly. 

Notably, MaintainX is the highest-ranked work order software program in the marketplace right now. The app has an overall rating of 4.7 in  Capterra, 4.7 in Google Play, and 4.9 in the Apple App Store at the time of writing. Users are most impressed by MaintainX’s ease of use, customer support, and team messaging capabilities.

Computer Maintenance Management systemMaintainX Apple App Store Reviews

2. Fiix

maintenance management softwareFiix Maintenance Management Software

Also cloud-based, Fiix helps organizations streamline their maintenance processes, perform preventive maintenance, and minimize backlogs. Its key features include the ability to manage physical assets, replacement parts, and work orders. With Fiix, you can schedule and track the progress of maintenance activities while also accessing historical asset maintenance data.

One potential downside to Fiix is that its free version only supports a maximum of three users. The paid version, which unlocks advanced capabilities, starts at $45 per user/monthly. 

According to reviews, what impressed users the most included how easy it was to add assets and work orders and share them with third-party contractors. Its overall rating in Capterra is 4.4 at the time of writing.

3. UpKeep

open source maintenance management softwareUpKeep Maintenance Management Software

​The core functionalities of UpKeep include asset, work order, and inventory management. With UpKeep, maintenance professionals can y organize maintenance tasks by criticality, due dates, and assigned maintenance technicians. Like the other providers on our list, it offers both cloud-based and on-premise deployment options. 

UpKeep’s free version offers asset management, work order management, and preventative maintenance checklist templates. Its paid plans start at $29 per user/monthly. 

With an overall rating of 4.7 on Capterra, users found its simple functionality, clean user interface, and ease of use most impressive. 

4. eMaint

work order softwareeMaint Maintenance Management Software

Finally, eMaint is another choice for those looking to up-level their maintenance management program, decrease downtime, and streamline asset tracking on a budget. eMaint enables you to optimize task workflows, automate preventive maintenance, and track MRO inventory. 

eMaint also offers remote access on both desktop and mobile devices. While eMaint doesn’t offer a free plan, it offers a free trial for its Professional and Enterprise Plans. Notably, its Basic Plan pricing starts at $33 monthly/per user, and doesn’t have a trial period. 

eMaint has an overall rating of 4.4 on Capterra. Users like eMaint’s customer support and the software’s ability to integrate with other business systems.

Streamline O&M with MaintainX

You don’t have to dig deep into your pockets to get effective maintenance management software solutions with workflow automation capabilities.

Each of the free platform options mentioned in this article can help get the job done. Are you ready to experience the most user-friendly app in the marketplace? Click the link at the bottom of the page to download MaintainX for free today.

Are you struggling to find the answer to the questions like what was the total repair cost on particular equipment of your manufacturing unit, or when specific machinery was last serviced? If it is taking ages to find the answers to these questions with a lot of efforts like flipping through huge files, then you need to consider deploying a CMMS software for your business seriously.

An efficient CMMS software can help you with the information about your assets, inventory, and maintenance schedule at your fingertips, helping you to improve productivity and efficiency within your manufacturing unit or workplace.

A CMMS software not only helps in acquiring access to the information critical for a business but also ensures efficient maintenance management. Here, we have listed the 7 best Free and Open Source CMMS Software which you can consider for improving your maintenance process, and save time spent on unproductive tasks. But, before we look into the features of each Software in-depth, first let us understand what CMMS Software is, how it works, its benefits, and which features to look for while selecting one for your business.

What is CMMS?

CMMS (Computer Maintenance Management Software) is a system that enables organizations to track the status of the equipment maintenance tasks, and track the location of inventory, replacement parts, and assemblies, generally located in the warehouse or storeroom of the company.

To elaborate further, we have listed down the components of CMMS in detail as given below –

What is CMMS?

Evolution of CMMS

Computerized Maintenance Management Software is commonly used today by the companies worldwide for documenting, standardizing, and verifying maintenance processes. But, earlier, these tasks were done manually using registers, which was quite a time consuming and cumbersome job. However, CMMS was introduced in 1965 and is still evolving, making it easier for businesses to manage their maintenance tasks with each update. So, let’s dive into the important advances of CMMS approximately occurring every 10 years –

CMMS Software Evolution

At present, the market is much more competitive and relying on spreadsheets, and paper records for maintenance tasks can result in costly repairs, reduce the life of assets, and increase the downtime. With the improvements in support services and software functionality, the companies are embracing CMMS solutions to manage their maintenance activities.

CMMS Usage
(2018 Maintenance Study)

The Future of CMMS is IoT (Internet of Things)

IoT and AI are trending topics in almost every business sector these days. Millions of companies are now looking forward to execute IoT in their CMMS so that the machines can monitor themselves and send real-time data to the managers helping them to avoid sudden failures and accidents in their manufacturing units. 

IoT smart devices can monitor usage, helping to plan strategies to save energy costs. Some devices also help the users to turn off HVAC units from their Smartphones. The devices can also put to sleep until any motion activates them.  

The IoT enabled sensors can communicate with your CMMS tools to generate work orders automatically notifying that a repair is needed soon. This helps in reducing downtime and increasing efficiency of the technicians.

How Does a CMMS Work?

A CMMS is used to streamline three tasks – Inspection, Preventive Maintenance, and Repairs. So, let’s have a look at how CMMS can streamline these tasks.

CMMS Process

This systematic approach towards preventive maintenance and inspection helps the company in improving productivity and efficiency. At the same time, it also reduces the chances of breakdowns and sudden accidents. The need for equipment repairs also reduces if maintenance and inspection tasks are done in a timely manner.

CMMS can also help you in quickly finding the maintenance team available to perform the tasks relating to inspection, maintenance, and repairs.

What Does CMMS Do?

CMMS Functionality

Benefits of Using CMMS

CMMS Benefits

How to Select the Best CMMS?

Now when you know how CMMS replaced the manual registers and excel sheets to streamline the entire maintenance process, it also becomes significant to determine the factors to consider while selecting the best CMMS software. So, here is a list of some features which should be essentially present in the CMMS you select to get the most out of it.

Work Order Management

The CMMS you select should automatically generate work orders depending on the maintenance schedules and repairs when required. It should facilitate users to assign the work orders to the specific maintenance crew and track it till the job is done.

Purchases

After the need for repairs or maintenance arises, the CMMS system should be able to generate the list of spares required by the technicians and maintenance crew to get that task done successfully. 

Predictive and Preventive Maintenance

The CMMS should facilitate you to predict the future maintenance or schedule preventive maintenance based on the age, make & model, usage, etc.of the equipment. This would help in reducing huge repair costs, and improve the efficiency of the equipment.

Asset Management

There are several types of equipment & machineries at different geographical locations, which you need to monitor and keep track of. An efficient CMMS should help you in accessing the information and managing these assets quickly and accurately.

Inventory Control

Controlling and monitoring inventory in a manufacturing unit is a tedious task, as there are a plethora of spare parts for different makes & models, brands, sizes, etc. kind of variants which need to be managed and made available when required. Your CMMS should make this task seamless.

Insights, Reports, & Analysis

The CMMS you select should provide insights like which equipment are due for maintenance, the cost of repairs, the inventory count or location, and similar data helping you to take quick and informed decisions. It should help you in accessing maintenance related reports easily and analyze critical situations.

Now, when you know the must-have features of a CMMS software, it would be easier for you to select one among the list of the 7 best free and open source CMMS software as given below –

The 7 Best Free and Open Source CMMS Software

#1 openMAINT

openMAINT is a free and open source CMMS software using the best available technologies and applying advanced project criteria. It specializes in the management of buildings, installations, movable assets, and other maintenance activities. It can also manage the logistics of movable assets, building materials, and spare parts.

openMAINT(openmaint.org)

Key Features

  • Includes dashboard displaying the status of the maintenance schedule
  • Can manage SLAs efficiently
  • Executes detailed checklists for every preventive maintenance activity
  • Provides reports on preventive maintenance with calendar view

If you have already used openMAINT, please feel free to share your reviews here.

gnuMims is a free and open source CMMS software well known for being extremely powerful and user-friendly. It helps in lowering down maintenance costs by managing maintenance schedules and inventory efficiently and accurately. It also improves asset reliability by ensuring their consistent maintenance and repairs.

gnuMims(gnumims.org)

Key Features

  • Enables comprehensive asset management
  • Allows task and engineering workload management
  • Can manage inventory
  • Generates reports relating to maintenance schedule and inventory management
  • Can be tailor-made according to your business requirements

If you have already used gnuMims, please feel free to share your reviews here.

MP is a free and open source CMMS software which can automate maintenance planning and scheduling. It keeps the entire information referring to maintenance organized, documented, and up to date. It works well with a single-user implementation to the complex enterprise network. Also, it is quite easy to learn this user-friendly software with more than 90 tutorial videos available.

MP Software CMMS
(mpsoftwarecmms.com)

Key Features

  • Schedules and reschedules maintenance work orders
  • Sends automated reminders for maintenance scheduled
  • Monitors & controls spare parts inventory
  • Generates required reports for efficient maintenance management

If you have already used MP Software CMMS, please feel free to share your reviews here.

#4 Apache OfBiz

Apache OfBiz is a powerful, flexible, and free software used across various industries. It can be customized easily to suit your business requirements. Also, it provides amazing community support, which can help the developers to build the required features easily. It is highly scalable and thus is preferred by small to enterprise-level businesses.

Apache OfBiz(ofbiz.apache.org)

Key Features

  • Allows preventive maintenance management
  • Displays maintenance history
  • Helps in tracking assets
  • Controls & manages inventory

If you have already used Apache OfBiz, please feel free to share your reviews here.

CWorks Plus is an open source CMMS specially designed for maintenance professionals. It is an easy-to-use, secure, and affordable tool which can optimize and improve maintenance processes in an organization and track maintenance history consistently. It is a proven method of streamlining maintenance operations and is used in more than 100 countries.

Cworks

(cworks.com.my)

Key Features

  • Captures basic maintenance data
  • Facilitates to record the organization’s assets and equipments
  • Stores the details for multiple locations of the organization
  • Manages work orders efficiently and accurately
  • Allows preventative maintenance scheduling
  • Manages employee data
  • Manages purchase orders
  • Allows authentication and accessibility of the users
  • Provides reports relevant to facilities management

If you have already used Apache CWorks, please feel free to share your reviews here.

Maintsmart is an open source CMMS software exclusively designed for preventive maintenance, work order management, inventory & purchasing management, and downtime and reliability tracking. It helps in streamlining the entire maintenance process, saving time and money both. It is used by maintenance organizations located in around 42 different countries from more than 21 years.

Maint Smart
(maintsmart.com)

Key Features

  • Builds customized reports for better understanding and making informed decisions
  • Utilizes military standard reliability analysis
  • Includes downtime tracking software enabling accurate predictive maintenance efforts
  • Generates work orders automatically based on a maintenance schedule, event, and condition of the equipment
  • Includes easy to use automatic print and email scheduler
  • Allows translation of the software in any language
  • Can export entire data to Excel instantly
  • Allows you to create a web page of any data instantly
  • Includes interactive dashboard

If you have already used Maint Smart, please feel free to share your reviews here.

CalemEAM is a highly scalable EAM and CMMS software which can manage maintenance operations of any scale. Enterprise customers drive the features of this software. It also enables field executives to use the software from their laptops and Windows Mobile devices. It helps organizations to improve productivity by reducing the time in data entry and accuracy in data collection.

CalemEAM

(calemeam.com)

Key Features

  • Provides alerts for work orders, service requests, and scheduled maintenance services
  • Can be configured for multiple organizations at multiple locations
  • Modules, menus, forms, and reports can be customized
  • Allows monitoring SLA and reports
  • Includes advanced dashboard
  • Allows mobile workers to access and input without a network connection
  • Helps in managing inventory located at different locations

If you have already used CalemEAM, please feel free to share your reviews here.

So, these were the key features of the 7 best free and open source CMMS software. For better understanding, we have designed a chart as given below, which portrays the comparison of these software at a glance, helping you to determine the best one for your business.

The 7 Best Free and Open Source CMMS Software Comparison Chart

CMMS Comparison Chart

After going through the details of these free and affordable CMMS options, if you think that you need some advanced features and budget is not a constraint for you, then you can consider IBM Maximo® APM – Asset Health Insights having high-end capabilities of managing the health of the assets using advanced technology like IoT. Let’s look into its description in brief.

By using this advanced CMMS system, the devices can be registered with Watson IoT™ Platform, which can then send sensor data. Based on the data collected, automated actions are triggered to avoid costly repairs. It also helps in monitoring conditions, costs incurred in the maintenance of each machinery or equipment, and their remaining useful life.

IBM Maximo(ibm.com)

Key Features

  • Includes intuitive dashboard informing about the health of the assets in brief
  • Can integrate with sensor data
  • Sends notifications relating to assets maintenance due date
  • Notifies if any asset needs to be replaced
  • Shows detailed view about the maintenance history

If you have already used IBM Maximo® APM, please feel free to share your reviews here.

Conclusion

We hope this article has helped you with lots of information about different free, freemium, and paid CMMS software. But, still, if you are confused with the selection of a CMMS software, you can consider also consider affordable CMMS solutions like Limble CMMS, Fiix, Fracttal, FaciliWorks, Sockeye, CAFM Explorer, Mobility Work, Blue Mountain RAM, and iMaint.

Also, go through the complete list of CMMS software here to find the best option compatible with your business needs.

If you are looking for software for other categories as well, we can help you with a detailed list of software in each category here. 

Have you used any of the software mentioned in the article? Please leave your valuable feedback here.

Written by Jane